About this RFP
The Winter Park & Fraser Chamber (the Chamber), acting as the agent for the Town of Winter Park, is accepting proposals from entities interested in producing events in the Town of Winter Park. Winter Park Events are a subsegment of the community’s overall marketing program to drive guests, visitors, and second homeowners to choose Winter Park over other Colorado resort communities.
All prospective event producers will submit proposals to the Chamber. These proposals will be reviewed and “scored” by a Town Council appointed Events Committee. If the proposed event meets approval, the producer will work with the Chamber Staff to establish a finalized work plan, including deadlines and production schedule.
Event producers planning an event in the Town of Winter Park are required to fill out this form IF:
The event producer is asking for money to produce the event.
The event producer is asking for Town of Winter Park or Winter Park & Fraser Chamber Staff time
NOTE: All event producers that wish to produce an event in the Town of Winter Park must fill out a Special Event Permit Application. More information can be found here.
Questions concerning this process.
Prospective proposers are encouraged to submit substantive questions, comments, and concerns. No interpretation of the meaning of the specifications or other contract documents will be made to the bidders orally. Every request for such interpretation, clarification or approved equal shall be e-mailed to Megan Anderson at [email protected]. Questions received no later than 5:00 PM on November 9 will be answered in writing and distributed to all proposers on the RFP distribution list in the form of a written Addendum. All addenda shall become part of the contract documents and must be included in the proposal submission.
All submissions are due via email to Megan Anderson at [email protected] no later than 5 PM on NOVEMBER 17, 2023, if requesting funds due to budget timeline(s). If you would like to submit an event after November 17, your proposal must be summited to Megan Anderson no later than ten weeks prior to event date, but submitting as early as possible is strongly preferred by the committee and staff.